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Administrative Assistant





Om tjänsten

An international experience, here in Sweden!

ADMINISTRATIVE ASSISTANT

JOB TITLE: Administrative Assistant

REPORTS TO: Executive Assistant

SALARY CATEGORY: A. Assistants


BACKGROUND:

The Global Water Partnership (GWP) is a worldwide network and an intergovernmental organisation, which supports countries to implement more equitable and sustainable management of their water resources through building partnerships at local, national, regional and global level. Created in 1996, the network now spans over 80 Country Water Partnerships within 13 Regional Water Partnerships, with a Global Secretariat (GWPO) in Stockholm, Sweden. For more information: www.gwp.org

SCOPE OF THIS POSITION:

The Administrative Assistant works within the Executive Secretary Unit, reporting to the Executive Assistant, and facilitates the work within the Executive Secretary Unit through the provision of administrative support, information management and arrangement of activities and meeting logistics.

LOCATION: GWPO Secretariat in Stockholm

SPECIFIC DUTIES

1. Meeting & travel arrangements
Make travel and travel-related arrangements as directed by the Executive Assistant.

Support the planning and logistics of various meetings, in particular GWP institutional meetings such as Steering Committee, Sponsoring Partners, Financing Partners and Consulting Partners.

Prepare agenda for and take minutes during Staff Meetings.

Update the Calendar of Events


2. Correspondence and information management
Manage filing of documents/contracts on Sharepoint and in binders

Manage filing of correspondence and publications received


3. Administration

Support the Executive Secretary Office with secretarial services as required and perform general administrative and office duties.

Support the Executive Assistant with administrative services for the GWP Chair and Executive Secretary and the Steering Committee as appropriate and as instructed by the Executive Assistant.

Process travel claims as necessary.



QUALIFICATIONS AND EXPERIENCE:

High school education. Further studies within administration an advantage.

6 months experience of working in an administrative/assistant role.

High level of proficiency in planning and organizing work tasks and meetings, valuing accuracy, timeliness and attention to details.

Excellent communication skills, both oral and written, including information handling, with high integrity given the sensitivity of some of the matters handled

Ability to work independently, at times under time pressure and tight deadlines

Excellent interpersonal skills and ability to maintain harmonious working relations at all levels, coupled with the ability to work in a small culturally diverse environment

Excellent command of both written and spoken English and Swedish. Knowledge of French or Spanish an advantage.

Experienced user of MS Office


Please submit your cover letter and CV to adminassistant@gwp.org before 24 March 2013.

Please note that due to limited resources, we will only be able to respond to candidates who will be called for interviews. If you have not received a response within 2 months of the deadline, then you have not proceeded further in the selection process.

Administrativ assistent







Villkor

Varaktighet och arbetstid:
6 månader eller längre, Heltid

Arbetsplats

Arbetsplats:
Global Water Partnership Organisation

Ansökan

E-postadress:
adminassistant@gwp.org


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